Research Administration Office

We are committed to high-quality customer service for pre- and post-award grant/contract administration.

The Eberly College of Science Research Administration Office provides a wide range of services to assist faculty, postdocs, research staff and graduate students with pre- and post-award processes. From proposal preparation through financial management of awards, and everything in between, our goal is to provide timely services to assist throughout your grants/contracts processes.

Submit Proposal Intake Form

Submitting a Proposal?

Fill out our proposal intake form at least 2 weeks prior to the deadline (4 weeks prior if there is cost share and/or subawards)

A graduate student leaning over a desk to check a computer screen in Miriam Freedman's lab.

Find your Research Administrator

Please contact us with any questions about research proposals, project accounts, or research compliance.

Miriam Freedman working in the lab with two graduate student researchers from her research group.

Explore Funding

Funding for Research

Certain grant opportunities, as well as internal and external funding sources, are readily accessible to you.

A student working in the lab holding up a case of viles as she check the labels on each vile.

Pre-Award Services

Once you submit a Research Proposal Intake Form, our pre-award team will reach out to work with you to build a budget, coordinate required materials with subawards/collaborators, review your submission materials for compliance, and submit your proposal. Below are some services we provide and resources to help get you started:

Review solicitations for required materials and formatting
Provide checklists for a majority of federally funded proposals
Develop a budget
Core Facilities and Equipment Descriptions
OSP Proposal Preparation Resources
Review submissions for compliance

Contact your Pre-Award Research Administrators with any other questions you may have.

Post-Award Services

The post-award team manages grants and contracts after they have been awarded. We assist with compliance, reporting, budget revisions, no-cost extensions, financial monitoring, etc. Below are some resources to help:

Agreements and Contracts
Close my grant or request a no-cost extension
Faculty Effort (Link coming soon)
Manage your award (Link coming soon)
myResearch portal
Research Ethics and Compliance
Subawards (Link coming soon)

Contact your Post-Award Research Administrators with any other questions you may have.

Frequently Asked Questions

How do I change a PI, Co-PI, and/or key personnel?

Please contact science-postaward@psu.edu for assistance.
https://researchsupport.psu.edu/faco/award-administration/change-of-pi-institution/

Who do I contact if I have questions about an RPPR on any progress report?

Please contact Garth Gregor or science-postaward@psu.edu for assistance with this.

How do I revise a budget?

Please contact science-preaward@psu.edu or your assigned pre-award team member for assistance if an agency has requested a revised budget.
Rebudgeting during the life of the award, please contact post-award team. Making Revisions to Budgets and Program Plans on Federally Sponsored Projects see RA63.

What do I do if I’m leaving the University (retiring or transferring to a new institution)?

Notify Post Award Research Office at science-postaward@psu.edu

Checklist for Departing Researchers: Offboarding Departing Faculty - Research Support

Retirement: Retirement Resources for Faculty Members | Faculty Affairs
Transferring: Award Transfers to Other Institutions

Change of PI/Institution - Research Support

How do I request/obtain an Advance Fund or Pre-Award Cost Authorization (PCA)?

Please contact Garth Gregor and Gina Grazier for assistance with this.

What is an assignment of credit and how does it relate to research incentive funds (RIF) and annual research expenditures?

Assignment of credit is about academic contribution, not a percentage of effort. Assignment of credit is used as the basis of research incentive funds (RIF) and annual research expenditures. The percentages determine faculty activity reporting and RIF distribution. This is decided by the project team and routed to the department head(s) for review and approval.

What are higher education research and development (HERD) categories?

Higher education research and development (HERD) categories are a completely different thing than the assignment of credit. HERD is about scientific disciplines. It has no bearing on credit or research incentive funds. The percentages determine Penn State reporting to the National Science Foundation by scientific discipline only. This is decided by the project team and routed to the department head(s) for review and approval.

How do I request an eRA commons ID?

Pre-award: You can request an eRA commons ID or update your eRA commons role through your assigned pre-award member assisting with your proposal submission.
Post-award: Please contact Garth Gregor and cc science-postaward@psu.edu to update your eRA commons ID.

Leadership Team

Aleksandra

Slavkovic

Professor of Statistics; Associate Dean for Research, Eberly College of Science

Email:

abs12@psu.edu

Interests:

Statistical Data Privacy, Differential Privacy, Algebraic Statistics, Discrete Distributions, Application of Statistics to Information & Social Sciences