# Guidelines for Undergraduate Proctors

## Application

Go to the Application

## Sign-Up Information

The Exam Coordinator will create and share an Excel calendar/spreadsheet with all the dates, times and locations of exams. Then anyone who is hired can go into the spreadsheet and fill in their name next to the exams they want to proctor. Please be sure to note the time, date, and location of each exam of the exams you choose to proctor. You will receive an email the day prior to remind you of the exam(s) assignment.

We realize things come up unexpectedly and you may not be able to proctor an exam you signed up for. Please let us know at least 24 hours prior to the exam if, you need to cancel, so that we can find someone else to proctor. It is critical that you contact us in advance if you must cancel a proctoring commitment, as we cannot afford to have an examination room without a proctor. You are responsible for following these instructions closely. Not following these instructions could lead to your termination as a proctor.

## Instructions Regarding the Night of the Exam

When signing up for a conflict, make-up or extended time exam you may be responsible for picking up the exams in 104 McAllister. You will need to arrive at the exam room 15 minutes early to pass out exams, make sure everyone is seated one seat away from each other, phones, notes, calculators are away, etc. You will want to write the time on the blackboard and change it at 15-minute intervals, or use the computer in the room to display a digital timer, so the students know how much time remains for them to complete the exam. It is best not to audibly give the time remaining, as this can distract the students. When the exam is over you will collect the exams and immediately bring them back to 104 McAllister.

## Types of Proctoring

#### Regular Evening Exams: 6:15-7:30 PM

You must arrive to the exam room as instructed above. You will NOT need to pick up exams, they will be brought by the instructors. You are responsible for helping the instructor hand out the exams. You must also help to watch the students during the exam, which includes walking up and down the rows. You are not to work on homework or read a book or do anything else that effects your ability to observe the students taking the exam. Once the exam is completed, you are to assist in the collection of the exams and the checking of student IDs. Note that some instructors may have their own way of conducting the exam; in that case, follow their instructions.

#### Conflict Exams: 4:50-6:05 PM

Note that students cannot leave the examination room before 6:05 PM. They are made aware of this fact prior to the examination in a variety of ways, including in their syllabi (for some classes) and on the sign-up sheet for the conflict.

Proctors conduct these exams on their own. If you are the top name on the proctor sign up sheet, you are responsible for transporting the exams to and from 104 McAllister. You are responsible for being at the exam room early, handing out the exams, and after the exam has started, watching the students closely. You will want to write the time on the blackboard and change it at 15-minute intervals, or use the computer in the room to display a digital timer, so the student know how much time remains for them to complete the exam. It is best not to audibly give the time remaining, as this can distract the students. Sometime during the exam an instructor of the course will stop by to see if the students have any questions. When the exam is over, you will collect the exams and immediately bring them back to 104 McAllister.

#### Extended Time Exams: 6:15-8:10PM

Proctors conduct these exams on their own. These students take the midterm exams for an extended time-frame on the same day as the regular midterm exam. They may not need to use the full amount of time to take the exam, but proctors are paid as if they were there for the full time. If you are the top name on the proctor sign up sheet, you are responsible for transporting the exams to and from 104 McAllister. You will want to write the time on the blackboard and change it at 15-minute intervals, or use the computer in the room to display a digital timer so the students know how much time remains for them to complete the exam. It is best not to audibly give the time remaining, as this can distract the students.

#### Final Exams (times vary)

Final exams are handled in a similar fashion to the evening exams. The regular final exams are 1hour and 50 minutes long. There are also conflict and extended final exams.

**MATH 141B/140B Quizzes (times vary each semester)**

Proctors conduct these exams on their own after the first week. This course has customized quizzes 3 times per week for students. Each quiz packet is labeled per student and can include several one-page quizzes. The instructors prefer to have proctors who can be there for the same quiz every week throughout the semester. The students follow a seating chart and can leave as soon as they are done. The student will separate the individual quizzes and proctors will have separate piles for each quiz.

**101 McAllister**

This is our proctored room that is open from 9:30am-4:00pm Monday-Friday throughout the semester. This room is used for instructors to schedule individual students to take makeup exams or quizzes. This room can hold up to 14 students who will all be taking different exams/quizzes. Proctors check IDs, inform students of protocols in this room, set timers, watch for cheating, and recollect exams. The first proctor of the day will pick up materials in 104 McAllister and the last proctor of the day will bring them back.

## Pay

*Proctors are paid for the time they proctor, getting to the exam early, staying after the exam to organize and repackage the exams, and transporting exams*

Regular Exam: 6:15-7:30 PM (Time paid - 2 hours)** **

Conflict Exam: 4:50-6:05 PM (Time paid - 2 hours 30 min)

Extended Time Exam: 6:15-8:10 PM (Time paid - 3 hours 15 min)

Make-Up Exam: 6:15-7:30 PM (Time paid - 2 hours 30 min)

Final Exams: hours vary (Time paid - 2 hours 30 min)

Conflict Final Exam: hours vary (Time paid- 3 hours)

Extended Final Exams: hours vary (Time paid - 4 hours)

MATH 141B/140B Quizzes: hours vary per semester (Time paid - 1 hour 30 min)

101 McAllister: open 930am-4pm Mon-Fri through the semester (Time paid - exact time that you proctored)

## Time Sheets

Time sheets will be completed through WorkDay.

Please watch this video to see how to use WorkDay and log your hours.

You will be paid electronically. Please be sure to have your time submitted no later than 5 PM on the last Friday of the pay period. Contact undergraduate@math.psu.edu for any questions.