Guidelines for Undergraduate Proctors

Application

Sign-Up Information

The Exam Coordinator will create and share an Excel calendar/spreadsheet with all the dates, times and locations of exams. Then anyone who is hired can go into the spreadsheet and fill in their name next to which exams they want to proctor. Please be sure to note the time, date, and location of each exam of the exams you choose to proctor. You will receive an email prior to remind you of the exam(s) assignment.

We realize things come up unexpectedly and you may not be able to proctor an exam you signed up for. Please let us know at least 24 hours prior to the exam in, by chance, you need to cancel, so that we can find someone else to proctor. It is critical that you contact us in advance if you must cancel a proctoring commitment, as we cannot afford to have an examination room without a proctor. You are responsible for following these instructions closely.

Instructions Regarding the Night of the Exam

When signing up for a conflict, make-up or extended time exam you will be responsible for picking up the exams at 104D McAllister. You will need to arrive at the exam room 15 minutes early to pass out exams, make sure everyone is seated one seat away from each other, phones, notes, calculators are away, etc. You will want to write the time on the blackboard and change it at 15-minute intervals, so the students know how much time remains for them to complete the exam. It is best not to audibly give the time remaining, as this can distract the students. When the exam is over you will collect the exams and bring them back to 104D McAllister the next morning before 10 AM unless otherwise coordinated. Each exam package will contain the exams and scantrons, if being used.

Types of Exams

Regular Midterm Exams: 6:15-7:30 PM or 8:00-9:15 PM (Late Exam)

You must arrive to the exam room as instructed above. You are responsible for helping the instructor hand out the exams. You must also help to watch the students during the exam, which includes walking up and down the rows. You are not to work on homework or read a book or do anything else that detracts from your ability to observe the students taking the exam. Once the exam is completed, you are to assist in the collection of the exams and the checking of student IDs. Note that some instructors may have their own way of conducting the exam; in that case, follow their instructions.

Conflict Midterm Exams: 4:50-6:05 PM or 6:45-8:00 PM (Late Exam)

Note that students cannot leave the examination room before 6:05 PM. They are made aware of this fact prior to the examination in a variety of ways, including in their syllabi (for some classes) and on the sign-up sheet for the conflict.

Proctors conduct these conflict exams on their own. You are responsible for being at the exam room early, handing out the exams and scantron sheets, if any, and after the exam has started, watching the students closely. You will want to write the time on the blackboard and change it at 15-minute intervals, so the student know how much time remains for them to complete the exam. It is best not to audibly give the time remaining, as this can distract the students. When the time is up, have the students remain seated as you collect all materials from them and check their picture IDs. Sometime during the exam an instructor of the course will stop by to see if the students have any questions. As a final item, count the number of students in the room and count the number of exams handed in before dismissing the students. When the exam is over, you will collect the exams and bring them back to 104D McAllister the next morning before 10 AM unless otherwise coordinated.

Extended Time Midterm Exams: 6:15-8:10PM or 8:00-9:55PM (Late)

These students take the midterm exams for an extended time-frame on the same day as the regular midterm exam. They may not need to use the full amount of time to take the exam, but proctors are paid as if they were there for the full time. Exam pick-up is required. You will want to write the time on the blackboard and change it at 15-minute intervals, so the students know how much time remains for them to complete the exam. It is best not to audibly give the time remaining, as this can distract the students.

Final Exams

Final exams are handled in a similar fashion to the midterm exams. The regular final exams are 110 minutes long. Conflict final exams are given on a different day than the regular final exam and are proctored by an instructor of the course.

Pay

Regular Exam: 6:15-7:30 PM or 8:00-9:15 PM (Time paid - 2 hours)

Conflict Exam: 4:50-6:05 PM or 8:00-9:55 PM (Time paid - 2 hours)

Extended Time Exam: 6:15-8:10 PM or 8:00-9:55 PM (Time paid - 2.5 hours)

Make-Up Exam: 6:15-7:30 PM or 8:00-9:15 PM (Time paid - 2 hours)

Final Exams: (Time paid - 2.5 hours)

Extended Final Exams: (Time paid - 3 hours)

Time Sheets

Time sheets will be completed through WorkDay.

Please watch this video to see how to use WorkDay and log your hours.

You will be paid electronically. Please be sure to have your time submitted no later than 5 PM on the last Friday of the pay period. Contact undergraduate@math.psu.edu for any questions.