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Information About University Editor Numbers

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University Editor Representatives are responsible for reviewing publications to be sure they meet Penn State's publication standards. Whittney Gould serves as the University Editor Representative for the Eberly College of Science.

What is a U.Ed. Number?

A University Editor (U.Ed.) number is a number assigned by the University Editor representative to all promotional publications. The U.Ed. number serves several purposes:

  • To indicate that the publication has been reviewed and meets Penn State's publication standards. These standards can be found in the University Editorial Style Manual.
  • To create a record of the promotional materials produced by certain departments within Penn State, along with the expense and purpose of these publications.
  • To identify the unit that produced the publication.

Which publications require a U. Ed. number?

  • Publications used for recruitment purposes
  • General information pieces
  • Posters and flyers
  • Newsletters, periodicals, and magazines
  • Program and course outlines
  • Handbooks and catalogs
  • Calendars of events
  • Class schedules
  • Fundraising materials
  • Programs and invitations for special and sponsored events
  • Annual reports
  • Maps

How do I receive a U.Ed. Number?

When your publication is at its most complete, submit it to Carley LaVelle at cyc108@psu.edu using the subject line "UED REQUEST." Please allow 3 to 5 days for reviewing. Once the publication has been reviewed, you will be contacted with any required changes and the assigned U.Ed. Number.

What else do I need to incorporate into my publication?

All promotional publications should incorporate the University mark (the Penn State logo) and certain legal statements. Please read on for information on both of these elements.

How should the University mark appear in my publication?

For information on the correct use of the mark please visit the Visual Identity Standards web site. Downloadable image files of the Penn State mark.

What statements are required in my publication?

Three statements are required on promotional publications. Please click on the links below to find the most up-to-date required statements.

1. Americans with Disabilities Act (ADA) Alternative Format Statement:
The following ADA alternative-format statement must be included in ALL publications (except formal invitations) in easy-to-read type, directly above the statement of nondiscrimination.

This publication is available in alternative media on request.

The following ADA accommodation statement must be printed in any publication that describes a specific program or special event (except formal invitations).

Penn State encourages qualified persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact __________ in advance of your participation or visit.

A contact person’s name and telephone number should be provided in the statement where indicated above.

2. Nondiscrimination Statement:
For space consideration, you may use the short version nondiscrimination/affirmative action:

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.  

Long Statement of Nondiscrimination

The University is committed to equal access to programs, facilities, admission, and employment for all persons. It is the policy of the University to maintain an environment free of harassment and free of discrimination against any person because of age, race, color, ancestry, national origin, religion, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, sexual orientation, marital or family status, pregnancy, pregnancy-related conditions, physical or mental disability, gender, perceived gender, gender identity, genetic information, or political ideas. Discriminatory conduct and harassment, as well as sexual misconduct and relationship violence, violates the dignity of individuals, impedes the realization of the University’s educational mission, and will not be tolerated. Direct all inquiries regarding the nondiscrimination policy to Dr. Kenneth Lehrman III, Vice Provost for Affirmative Action, Affirmative Action Office, The Pennsylvania State University, 328 Boucke Building, University Park, PA 16802-5901; Email: kfl2@psu.edu; Tel 814-863-0471.

If you have any further questions, please contact Carley LaVelle at 867-5367.

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